Central Administration is headed by the District Coordinating Director (DCD) and is responsible for ensuring the implementation of governmental policies, projects and programmes at the MMDAs level. The department guides policy formulation, planning and decision-making at the Assembly. As part of its responsibilities, Central Administration acts as a liaison between Heads of other governmental and non-governmental agencies and the District Chief Executive (DCE), it manages financial and other resources of the Assembly in consultation with the DCE. The Head of the Department serves as a Secretary to the Assembly and chairs the District Planning and Coordinating Unit (DPCU) and acts as an advisor to the DCE. The Department also ensures proper capacity building and skills development of Assembly’s Staff.
The following are the units of the central administration:
The role of the Budget unit is to provide technical leadership in the preparation and management of the budget in the Service. It advises the Assembly on cost implications and financial decisions in the LGS. It coordinates the preparation of budgets, participates in the preparation of procurement plan and assists in fee-fixing resolutions.
HUMAN RESOURCE UNIT
The Human Resource Unit coordinates all human resources programmes; and organize staff trainings within the Assembly. The Unit ensures the effective and efficient administration of human resources; translate institutional policies in respect of employment, personnel, wages and salaries into good management practices. The unit also updates the records of staff on regular basis as well as ensuring the inter and intra departmental collaboration to facilitate staff performance and development. The Human Resource Unit reports on all human resource related activities and put in measures to upgrade the capabilities, skills and knowledge of staffs in the Assembly. The Unit also performs other roles such as seeing to the general welfare of Staffs and Appraising direct reports.
DEVELOPMENT PLANNING UNIT
The Planning Planning & Coordinating Unit is responsible for providing leadership in the planning, implementation and evaluation of development projects and programmes in the Assembly. The Unit provides lead support in the preparation of Annual Reports, Development Action Plans and Medium-Term Development Plans. It also monitors and reports on all development projects that takes place within the Metropolis. The Unit liaises with stakeholders to collect inputs necessary to aid in the formulation of public policies and programmes and also plays the role of ensuring that the capabilities, skills and knowledge of staff are well developed to ensure their effectiveness and efficiency. The Unit also coordinates activities of Out-of-Home advertisement and provides the general public with general advice and education on processes and permitting of Outdoor advertisement.
PROCUREMENT AND STORES UNIT
The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service. The unit plans and coordinates activities related to procurement, manages the development and implementation of the procurement plan, provides inputs for the preparation of the annual budget and liaises with service providers and other stakeholders to undertake procurement activities. It is also the responsibility of the Unit to ensure that the procurement activities are in harmony with the Public Procurement Act, 2003 (Act 663), supervise stores management and assets disposal as well as the Preparation and submission of Annual and Periodic Reports to the Public Procurement Authority.
MANAGEMENT INFORMATION SYSTEMS UNIT
The unit provides leadership in the development and the application of IT/IM standards and quality assurance system in relation to the implementation, development and the deployment of IT/IM systems and resources. It also advises on the provision and maintenance of computers and other office accessories. The unit also contributes to addressing IT/IM problems and issues and provides leadership in the design and implementation of security measures to protect the IT/IM installations, infrastructure and systems.
The District Transport Unit manages all activities related to Transportation in the Assembly. They are responsible for the formulation and implementation of transport policies, they advise management of the Assembly on the purchase of new vehicles and spare parts. The unit also regulates and ensures the effective and efficient utilization of all official vehicles as well as ensuring adequate utilization of financial resources and the maintenance of all vehicles in the Assembly.
INTERNAL AUDIT UNIT
This is responsible for planning and conducting internal audit at the Assembly as well as coordinating the work of internal audit units in the Assembly in accordance with the Internal Audit Agency Act 2003 by using the standards, practices and principles set by the Internal Audit Agency.