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Email: info@sdda.gov.gh | GPS Code – VE-0021-9643 | P. O. Box KV 8, Kpeve. | 050-298-9682
Departments

These are the main departments in the Assembly

  • Central Administration
  • Information Services Department
  • Finance
  • NADMO
  • Department of Food and Agriculture
  • Social Welfare and Community Development
  • Business Advisory Centre
  • Works Department
  • Physical Planning
  • Department of Education, Youth and Sports
  • Department of Health
  • Centre for National Culture

Intro for Central Administration CENTRAL ADMINISTRATION Central Administration is headed by the District Coordinating Director (DCD) and is responsible for ensuring the implementation of governmental policies, projects and programmes at the MMDAs level. The department guides policy formulation, planning and decision-making at the Assembly. As part of its responsibilities, Central Administration acts as a liaison between Heads of other governmental and non-governmental agencies and the District Chief Executive (DCE), it manages financial and other resources of the Assembly in consultation with the DCE. The Head of the Department serves as a Secretary to the Assembly and chairs the District Planning and Coordinating Unit (DPCU) and acts as an advisor to the DCE. The Department also ensures proper capacity building and skills development of Assembly’s Staff.

The following are the units of the central administration:

BUDGET UNIT

The role of the Budget unit is to provide technical leadership in the preparation and management of the budget in the Service. It advises the Assembly on cost implications and financial decisions in the LGS. It coordinates the preparation of budgets, participates in the preparation of procurement plan and assists in fee-fixing resolutions.

HUMAN RESOURCE UNIT

The Human Resource Unit coordinates all human resources programmes; and organize staff trainings within the Assembly. The Unit ensures the effective and efficient administration of human resources; translate institutional policies in respect of employment, personnel, wages and salaries into good management practices. The unit also updates the records of staff on regular basis as well as ensuring the inter and intra departmental collaboration to facilitate staff performance and development. The Human Resource Unit reports on all human resource related activities and put in measures to upgrade the capabilities, skills and knowledge of staffs in the Assembly. The Unit also performs other roles such as seeing to the general welfare of Staffs and Appraising direct reports.

DEVELOPMENT PLANNING UNIT

The Planning Planning & Coordinating Unit is responsible for providing leadership in the planning, implementation and evaluation of development projects and programmes in the Assembly. The Unit provides lead support in the preparation of Annual Reports, Development Action Plans and Medium-Term Development Plans. It also monitors and reports on all development projects that takes place within the Metropolis. The Unit liaises with stakeholders to collect inputs necessary to aid in the formulation of public policies and programmes and also plays the role of ensuring that the capabilities, skills and knowledge of staff are well developed to ensure their effectiveness and efficiency. The Unit also coordinates activities of Out-of-Home advertisement and provides the general public with general advice and education on processes and permitting of Outdoor advertisement.

PROCUREMENT AND STORES UNIT

The unit provides strategic direction for the achievement of the overall objective of the procurement function in the Service. The unit plans and coordinates activities related to procurement, manages the development and implementation of the procurement plan, provides inputs for the preparation of the annual budget and liaises with service providers and other stakeholders to undertake procurement activities. It is also the responsibility of the Unit to ensure that the procurement activities are in harmony with the Public Procurement Act, 2003 (Act 663), supervise stores management and assets disposal as well as the Preparation and submission of Annual and Periodic Reports to the Public Procurement Authority

MANAGEMENT INFORMATION SYSTEMS UNIT

The unit provides leadership in the development and the application of IT/IM standards and quality assurance system in relation to the implementation, development and the deployment of IT/IM systems and resources. It also advises on the provision and maintenance of computers and other office accessories. The unit also contributes to addressing IT/IM problems and issues and provides leadership in the design and implementation of security measures to protect the IT/IM installations, infrastructure and systems.

MANAGEMENT INFORMATION SYSTEMS UNIT

The unit provides leadership in the development and the application of IT/IM standards and quality assurance system in relation to the implementation, development and the deployment of IT/IM systems and resources. It also advises on the provision and maintenance of computers and other office accessories. The unit also contributes to addressing IT/IM problems and issues and provides leadership in the design and implementation of security measures to protect the IT/IM installations, infrastructure and systems.

TRANSPORT UNIT

The District Transport Unit manages all activities related to Transportation in the Assembly. They are responsible for the formulation and implementation of transport policies, they advise management of the Assembly on the purchase of new vehicles and spare parts. The unit also regulates and ensures the effective and efficient utilization of all official vehicles as well as ensuring adequate utilization of financial resources and the maintenance of all vehicles in the Assembly.

RECORDS UNIT

INTERNAL AUDIT UNIT

This is responsible for planning and conducting internal audit at the Assembly as well as coordinating the work of internal audit units in the Assembly in accordance with the Internal Audit Agency Act 2003 by using the standards, practices and principles set by the Internal Audit Agency.

Below are the details for the various departments:

INFORMATION SERVICE DEPARTMENT

The District Information Services Department is responsible for disseminating government policies to people within the metropolis. The Department is tasked with the responsibility of sensitising and educating citizens on various activities (E.g: health screening exercises, street hawking, On-Street parking, etc.) organized by the Assembly. The Department also reports on the Assembly’s monthly activities and Daily activities and ensures that these reports are duly submitted to top management of the SDDA and the Ministry respectively.

FINANCE

The Finance Department is responsible for the sound financial management of the Assembly’s resources. The Finance Department ensures access at all reasonable times to files, documents and other records of the District Assembly; keeps, render and publish statements on Public Accounts; keeps receipts and custody of all public and trust monies payable into the Consolidated Fund; facilitates the disbursement of legitimate and authorized funds; prepares financial reports at specific periods for the Assembly; prepares payment vouchers and financial encumbrances; undertakes revenue mobilization activities of the Assembly, and Makes provision for financial services to all departments in the District. It directs and controls financial management in line with public sector accounting principles thereby safeguarding of the Assembly’s assets.

NADMO

The Disaster Management and Prevention unit assists the planning and implementation of programmes to prevent and/or mitigate disaster in the MMDAs within the policy framework of national policies. As part of its preventive role, the unit assists and facilitates education and training of volunteers to fight fires, etc. and organizes public disaster education campaign programmes. The Disaster Management and Prevention unit ensures that there is an adherence to rules in respect of private and public properties to ensure adequate protection against disaster.

DEPARTMENT OF FOOD AND AGRICULTURE

The Agricultural Department provides leadership for the development of agriculture and sustainability of the agro-environment in the Service. The department promotes policies, strategies and appropriate agricultural technologies necessary to improve agribusiness, agro processing and crop/animal/ fish production. It also organizes agricultural field schools, workshops and seminars to assess farmers’ participation and the level of adoption of new farming technologies and practices.

SOCIAL WELFARE & COMMUNITY DEVELOPMENT

This Department coordinates and promotes social development programmes and policies to improve the welfare of people and communities in the Service. The department represents the MMDAs and the regional planning units on issues pertaining to social and community development. It plans, initiates and coordinates community-based projects, day care centres and services for the rehabilitation of the physically challenged.

BUSINESS ADVISORY CENTER

The main focus of BAC is to ensure that MSEs (micro and small-scale enterprises) have access to high quality, affordable and accessible business support services (BDS) through the provision of client-focused quality programmes, supported by superior customer service and building strong relationships with stakeholders.

WORKS DEPARTMENT

The Works Department is one of the core departments of the District Assembly. Its key functions is to administratively advice, guide and participate in any function that management may deem necessary to engage the staff of the works department and this is done within the framework of the rules and regulations binding the particular activity.

PHYSICAL PLANNING

The Department of Physical Planning at the district level shall manage the activities of the Department of Town and Country Planning and the Departments of Parks and Gardens. The Department shall:

  • Advice the District Assembly on national policies on physical planning, land use and development.
  • Coordinate activities and projects of departments and other agencies including non-governmental organizations to ensure compliance with planning standards.
  • Assist in preparations of physical plans as a guide for the formulation of development policies, decisions and to design projects within the Assembly.
  • Advise on setting out approved plans for future development of land at the district level.
  • Advise on the conditions for the construction of public and private buildings and structures and assist to provide the layout for buildings for improved housing layout and settlements.
  • Ensure the prohibition of the construction of new buildings unless building plans submitted have been approved by the Assembly.
  • Advise and facilitate the demolishing of dilapidated buildings and recovery of incurred cost in connection with the demolishing.
  • Advice the Assembly on the siting of billboards, masts and ensure compliance with the decisions of the Assembly.
  • Advice on the acquisition of land property in the public interest, and undertake street naming, numbering of houses and related issues.

These are units under the DEPARTMENT OF EDUCATION YOUTH AND SPORTS GHANA EDUCATION SERVICE:

  • Ensure an effective teaching and learning process in all schools in the District.
  • Responsible for all GES personnel in the District, at the pre-tertiary Level.
  • Ensuring that monitoring, supervision, and management of schools and guidance and counselling are being carried out in accordance with current policies.
  • Responsible for collection and collation of statistical data from all schools in the District which are required for planning, monitoring and eveluation at district, regional and national levels.
  • Responsible for budgeting and effective financial control in all education institutions and offices in the district.
  • Advising the District Chief Executive on all educational matters.

YOUTH AUTHORITY, SPORT COUNCIL, NON FORMAL EDUCATION

DEPARTMENT OF HEALTH

The Health Department is made up of 3 Units

Below are the units under DEPARTMENT OF HEALTH GHANA HEALTH SERVICE

The Health Directorate is the department responsible for the delivering of health care services in the District. The goal of the department is to ensure affordable, equitable, easily accessible and Universal Health Coverage in the District.

ENVIRONMENTAL HEALTH UNIT

The Environmental Health Unit is responsible for providing strategic and administrative leadership for the management of policies and programmes relating to Environmental Sanitation. As part of the Unit’s responsibility, it provides advice for the formulation and review of policies and programmes on Environmental Sanitation, Develop technical standards and specification for Environmental Sanitation service delivery.

The Unit manages the day-to-day administration and controls all activities for the smooth functioning of the division. In order to ensure effective and efficient management of sanitation within the District, the unit coordinates the application of engineering techniques and concepts in the solution of Waste Management problems. Environmental Health also liaises with agencies in addressing complex Environmental Sanitation problems requiring inter-sectoral collaboration as well as lead the quality assurance process for Environmental Sanitation.

In the execution of its mandate, the unit initiates and coordinate research and lead the dissemination of results in the Environmental Sanitation field. It also vets building plans and specifications of various types of licensed establishments, for compliance with Environmental Sanitation rules and regulations.

Contemporary environmental health services by promoting and protecting public health and safety through collaboration innovation and strategic standard enforcement Providing Environmental Health and Sanitation profile for policy formulation process

  • Survey
  • Geographical boundary
  • Population
  • Identify socio-economic/cultural activities
  • Identify stakeholders/opinion leaders
  • Identify sanitary sites and other facilities e.g. schools, hospitals, churches, etc.
  • Identify hard core sanitary problems existing within the community.
  • Document profile into DESSAP (District Environmental Sanitation Strategy and Action Plan)

BIRTH AND DEATH UNIT

The Birth and Death Registry is a department of the Assembly that is responsible for the registration and compilation of information and details about the birth and death of people within the Assembly.

FUNCTIONS

  • Legalization of registered Births and Deaths
  • Storage and management of births and deaths records/registers
  • Issuance of Certified Copies of Entries in the Registers of Births and Deaths upon request.
  • Effecting corrections and insertions in the Registers of Births and Deaths upon request
  • Preparation of documents for exportation of remains of deceased persons
  • Processing of documents for the exhumation and reburial of remains of persons already buried.
  • Verification and authentication of births and deaths certificates for institutions, especially the foreign missions in Ghana.
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