MINUTES OF SECOND QUARTER BUDGET COMMITTEE MEETING HELD ON WEDNESDAY, 7TH AUGUST  2024 AT THE DISTRICT ASSEMBLY HALL

S/N

NAMES

DESIGNATION

POSITION

1

MR. JOHN KENNEDY COBBAH

(CHAIRMAN)

DISTRICT COORDINATING DIRECTOR

2

MR. ASAMOAH NKRUMAH

(SECRETARY)

DISTRICT BUDGET ANALYST

3

MR. AMEGAH JERRY

MEMBER

DISTRICT ENVIRONMENTAL HEALTH OFFICER

4

MS. CECILIA DONKOR

MEMBER

DISTRICT FINANCE OFFICER

5

MR. BRIGHT DENUTSUI

MEMBER

NATIONAL DISASTER MANAGEMENT ORGANIZATION

6

MR. BEN JOHN DOGBE

MEMBER

WORKS ENGINEER

7

MR. GOSPEL AMEDZORKU

MEMBER

NATIONAL COMMISSION CIVIC EDUCATION

8

MS. ABAYAH PRISCILA

MEMBER

DISTRICT HUMAN RESOURCE MANAGER

9

MR. SYLVESTER E. KUBI

MEMBER

SOCIAL DEVELOPMENT OFFICER, SOCIAL WELFARE DEPT

10

MS FLORENCE EFA ASEM

MEMBER

ASSISTANT INTERNAL AUDITOR

11

MR. SYLVANUS TETTEY

MEMBER

DISTRICT PLANNING OFFICER

12

MS. MAWUSI ATSAKPO

MEMBER

PROCUREMENT OFFICER

13

MR. FIANYO WINFRED

MEMBER

DISTRICT IT OFFICER

14

MR. ATTARA MICHAEL

MEMBER

DISTRICT STATISTICIAN

15

MR. ERNEST BEKAE

MEMBER

PHYSICAL PLANNING OFFICER

16

MR. OSCAR GIDISU

MEMBER

GHANA EDUCATION SERVICE

17

MS. FLORENCE AHIABOR

MEMBER

DISTRICT INFORMATION OFFICER

18

MR. ANIKPI SAMUEL

MEMBER

REVENUE SUPERINTENDET

S/N

                     NAMES

DESIGNATION

POSITION

1

MS. GERALDO DELIMA MARY

MEMBER

DISTRICT REGISTRAR, BIRTH & DEATH REGISTRY

S/N

                     NAMES

                      DESIGNATION

1

MS. ANGELA ZONYRAH

PROCUREMENT

2

MR. CHRISTIAN KALETSI

BUDGET UNIT

3

MS. ENYONAM KWASHIE

BUDGET UNIT

4

MRS. JUDITH L. S. ADIAKPOR

BUDGET UNIT

5

MRS. FRANCISCA S. AKONOR

BUDGET UNIT

6

MS. NORSHIE BLESSING

ENVIRONMENTAL HEALTH UNIT

7

MS. CHARITY DZIWORSHIE

SOCIAL WELFARE UNIT

8

MS. ROBERTA N. NETTEY

HUMAN RESOURCE UNIT

9

MR. CARL ANKAH

AUDIT UNIT

ITEM

ISSUES DISCUSSED

ACTION BY

1.0

1.1

1.2

2.0

2.1

2.1.2

2.2

3.0

Opening

MS. Donkor Cecilia (DFO) commenced the meeting with an opening prayer at 10:52 a.m.

Chairman’s Opening Remarks

The Chairman welcomed all members to the meeting and informed the members that the purpose of the meeting was to discuss and review the 2024 composite budget.

Reading and Correction of Minutes of Previous Meeting

The committee proceeded to read and correct the previous meeting’s minutes. After the review, the secretary moved for the acceptance of the minutes for discussion. This was seconded by Mr. Anikpi Samuel

BUSINESS OF THE DAY

Discussion and review of 2024 Composite Budget

The District Budget Analyst made a presentation on the revenue and expenditure actuals as at June 2024 in comparison with the annual estimates. The Internal Generated Funds (IGF) realised as at mid-year was ₵318,570.70 representing 40.33% of the annual projected amount of ₵789,993.00. The IGF Revenue was reviewed downward by ₵4,010.00. He added that the expenditure as at June 2024 was ₵362,394.57 representing 46.11% of the annual projected amount.

The District Assembly Common Funds (DACF) expenditure as at June 2024 was ₵3,896,553.84 representing 47.17% of the annual projected expenditure of ₵8,260,490.78. The DACF has been reviewed upward with the amount of ₵4,244,370.37.

Discussions

There was a discussion on how to collect revenue from the carpenters in the district using their associations or seizing their tools at the working site. Discussion ended with using Police officer to the field The strategy to be adopted is using Police Officers to the field for revenue collection.

Mr. Attara Michael (Statistician) appealed for a budget line for the data collection in the district; It was also decided that all revenue generated on departmental bases must be stated or captured in the meeting/minutes for onward upload and assessment.

 It was also decided that; provision should be made for the fixing of CCTV camera to monitor the assembly building. And also the assembly should plan of solve water shortage within the premises.

DISCUSSION ON REVENUE DATABASE

The MIS Officer informed the committee that the updating of the new database is ongoing. He appealed to the Assembly Members to team up with the Revenue Collectors and the Revenue Task force to collect data on new business entities to update the data base.

Closing

In the absence of any further discussions, the chairman moved for the adjournment of the meeting and was seconded by Mr. Micheal Atara. Closing prayer was said by Mr. Bright Denutsui at 2:48pm.

JOHN K. COBBAH                                             ASAMOAH NKRUMAH                          (DIST. CORD. DIRECTOR)                            (DIST. BUDGET ANALYST)          (CHAIRMAN)                                                             (SECRETARY)                

All HODs

DBA

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