MINUTES OF THE EXECUTIVE COMMITTEE MEETING HELD ON FRIDAY 26TH APRIL, 2024 IN THE DISTRICT ASSEMBLY HALL KPEVE

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OPENING

The meeting started at 10:50 a.m with a short prayer said by the District Finance Officer.

The Chairman, in his opening remarks welcomed all members, especially those attending the meeting for the time. He then gave a brief overview of the composition, functions and responsibilities of the Executive Committee.

PRESENTATION OF SUB-COMMITTEE REPORTS

The Chairman invited the Chairman of the Sub-Committee reports.

WORKS SUB-COMMITTEE

The Chairman gave the following projects as those budgeted for the year.

(i)             Completion of 2 unit KG block at Agordeke

(ii)           Construction of 4 unit teacher quarters at Peki Dzeka

(iii)         Renovation of 6 unit classroom block at Agbaleh

(iv)          Completion of the 10-Seater W.C at Kpeve Market

(v)           Completion of the Area Council at Tongor Tsanakpe

(vi)          Opening of new roads

(vii)        Construction of Bob Marley road at Peki Avetile

(viii)      Construction of 15km selected feeder roads

He made the disclosure that the 10-Seater W.C toilet facilities under construction at Kpeve market, Gbi market and PESCO by CODA have unduly been delayed.

The Chairman gave the recommendations below for the consideration of the Executive Committee.

(a)   The 2No. 10-Seater W.C project initiated by CODA in the Kpeve and Gbi markets be re-package under Public Private Partnership (PPP) by the Assembly for early completion.

(b)  Toilet facilities built and completed but not in use should be commission and handed over to the beneficiary communities.

JUSTICE AND SECURITY SUB-COMMITTEE

The Justice and Security Sub Committee revisited the issue of the causes and effects of the flooding in the Tongor Traditional area in 2023.

To forestall such recurrences in future, the Sub-Committee suggested that the prohibition of physical structural development within the contour 280 demarcated area should vigorously be enforced by the Assembly.

The Assembly should consider the re-location of the Tongor-Dzemeni market from its present location to a more secure area, preferably between Kpogbonikofe and Adzebui communities.

FINANCE AND ADMINSTRATION SUB-COMMITTEE

The Chairman gave overview of the financial performance of the Assembly vis-à-vis the project revenue and the actual receipts as at 31^st March, 2024. Total budgeted is at GH₵8,757,992.00, whereas the actual as at the same period is GH₵1,765, 165.87.

The Sub-Committee at the end of some observations came out with the following recommendations:

(i)             Upward adjustment of sitting allowance from GH₵50.00 to GH₵100.00 per sitting.

(ii)           Travelling and Transport allowance to be fixed at GH₵100.00 per sitting.

(iii)         Members of Fifth Assembly to be paid GH₵3,000.00

(iv)          The Assembly’s Common Fund account to be moved to a Commercial Bank in the District.

SOCIAL SERVICES SUB-COMMITTEE

Given the magnitude of complaints from the public regarding electricity power billing the Sub-Committee advised that the District Manager of the Company should be invited to the Assembly meeting to throw light on their operations.

The Kpogbonikofe and Peki Adzokoe health centres should be supported by the Assembly with the required logistics.

ENVIRONMENTAL MANAGEMENT SUB-COMMITTEE

The Environmental Management Sub-Committee called for the strict observance of building regulations within the contour 280 prohibited area in Tongor ares.

The Sub-Committee also called for the possible re-location of the Tongor Dzemeni market to a safe haven to avoid the perennial inundation of the lake.

DEVELOPMENT PLANNING SUB-COMMITTEE

The Development Planning Sub-Committee gave an overall performance of the 2023 Annual Action Plan. The report further gave development status by sector i.e, Economic Sector, Social Service Sector, Infrastructure and Human Settlement Development. Recommendations offered by the Sub-Committee were duly referred to Management for consideration.

ADJOURNMENT

In absence of further discussions, Hon. Francis Dzormeku moved a motion for the day’s business to be brought to a close. His motion was seconded by Hon. Courage Otchi. The closing prayer was given by Hon. Emmanuel Ankrah, thereby ending the meeting at 4:00 p.m.