MINUTES OF THE EXECUTIVE COMMITTEE OF THE SOUTH DAYI DISTRICT ASSEMBLY MEETING HELD ON 14TH OCTOBER 2025 IN THE DISTRICT ASSEMBLY HALL, KPEVE NEWTOWN

PRESENT

Hon. Courage Kwami Kokroko, DCE, Chairman
Hon. Afare Nuku Winfred, Chairman, Justice and Security Committee
Hon. Beatrice Promise Klutsey, Member
Hon. Ankrah Kudzo Emmanuel, Chairman, Environmental Management sub Committee
Hon. Francis Kwesi Dzormeku, Chairman, Development Planning Sub Committee
Hon. John Abotsi, Chairman, Finance and Administration Sub Committee
Hon. Churchill Oforikumah, Chairman, social services sub committee
Mr. John Kennedy Cobbah, DCD, Secretary

ABSENT

Hon. Mary Anyana (With Apology)
Hon. Jonas Anyadi (With Apology)

IN ATTENDANCE

Kolog Timbiri, District Director of Health Services
Cecilia Donkor, District Finance Officer
Prosper Kwame Dogbe, NADMO
Stanley Bansah, Central Administration
Noble Amanfu, Business Resource Centre
Ernest, Physical Planning Officer
Michael Attara, District statistics Officer
Winfred Fianyo, Management Information Services
Nusianu Avedzidah, District Director of Agric

Samuel Anikpi, Senior Revenue Superintendent
Richmond Darko, Senior Executive Officer
Philip Newa Kokroko, District Social Welfare Officer
Florence Efa Asem, Internal Auditor
Asamoah Nkrumah, District Budget Analyst
Samuel Dompre, District Engineer
Matilda Anyidoho, District Environmental Health Officer
Mark Dzebu, District Director Complementary Education Agency
Evelyn Yirenkyi, Human Resource Manager
Gideon Korsi Asiam, GES(Rep at District Director)
Veronica Gbenyo , Central Administration

DISCUSSIONS

1.0 The Chairman declared the meeting open at 11: 00 am, followed by an opening prayer given by Hon. John Abotsi.

2.0 CHAIRMAN’S OPENING REMARKS

The Chairman, having welcomed members to the meeting, said the day’s meeting was to review the progress so far since the last meeting of the Committee. He added that the Committee was to put forward the best ideas towards the development of the District . He asked for God’s guidance in all spheres towards the best results.

3.0 READING\CORRECTION\DISCUSSION\ADOPTION OF PREVIOUS MINUTES

CORRECTION OF MINUTES

Led by the chairman, page by page the few typographical errors identified were corrected. Accordingly, upon a motion moved by Hon. Francis Dzormeku and seconded by Hon. Nuku Afare Winfred, the previous minutes were accepted for discussion.

3.0 A.) MATTERS ARISING FROM THE PREVIOUS MEETING MINUTES

The Committee discussed at length the stage of the Coastal Development Authority (CODA) projects in the South Dayi District, among them were an astroturf in Peki Dzake, forty (40) lockable stores in the Kpeve market that were at various stages of completion. It was disclosed that the projects in question were not awarded by the South Dayi District. However, efforts were far afoot to get the contractors back to the site. Additionally government had directed that, part of the District’s share of the DACF should be used to complete all legacy projects, including the CODA projects. The Chairman gave the assurance that hopefully by the end of the year 2025, most of such projects would be completed.

B.) TONGOR DZEMENI MARKET LANDS

The Chairman told the Committee members that his checks indicated that the Tongor Dzemeni market lands were not acquired by the Assembly and that no compensation was paid. The resultant effect was that land owners had some control over the land, parallel with the Assembly, leading to occasional disagreements. He said having noticed the phenomenom, he had taken the initiative to dialogue with the land owners and that no sooner than later the lands would be registered.

C.) CLTS IMPLEMENTATION IN THE SOUTH DAYI DISTRICT

The District Environment Health Officer told the Committee that the program was rolled out as planned and that having successfully completed the basic task, that is pre-triggering, the next stage which is triggering was done.

By this step, the beneficiary communities were made to understand the concept, and that co-operation was positive. She, therefore pleaded with the Hon. DCE to make available the necessary funding for the continuation of the program.

D.) PROPOSED CONSTRUCTION OF SLAUGHTER HOUSES IN THE DISTRICT

The Executive committee, once again discussed the need to get the slaughter houses for Kpeve and Tongor Dzemeni constructed. Having discussed the issue briefly, the Chairman gave the assurance that the two projects would form part of the legacy projects yet to be completed by the Assembly.

E.) ANIMAL POUNDS

The Executive Committee agreed after a short discussion that steps should be taken to get the two animals pounds constructed. Consequently, upon exhausting discussion of the minutes, Hon. Emmanuel Kudzo Ankrah moved a motion for it’s adoption . His motion was seconded by Hon. John Abotsi. The minutes were thus adopted in unism.

4.0 SUB COMMITTEE REPORTS

The five Statutory Sub Committees and the Environmental Management Sub Committee Chairmen presented their reports and discussed. Key recommendations agreed to be forwarded to the General Assembly for approval where:

Contractors who would secure assembly contracts to be bonded to employ local youth and also to engage local SMEs\Artisans including construction labor and furniture production\supply.
Constitution of Market Committees to oversee the allocation of market sheds and stalls, monitor market activities and resolve disputes where necessary.
Steps towards revenue maximization.
The following projects to be considered for the 2026 composite budget.
Construction of model market at Tongor Dzemeni.
Construction of two (2) unit KG block at Peki Sanga.
Construction of three (3) units classroom block at Tongor Agordeke.
Construction of six (6) units classrooms block at Tongor Dzemeni E.P Basic School.
Construction of CHPS Compound at Peki Agbateh
Construction of twenty (20) seater institutional W.C at KPESTECH.
Construction of CHPS Compound at Ayensu.
Construction of twenty (20) seater institutional W.C at PESTECH.
Construction of meat shop at Tongor Dzemeni.

5.0 DISCUSSION AND APPROVAL OF BUDGETS

The following documents were discussed and approved:

2026 – 2029 Medium Term Development Plan.
2026 Annual Action Plan
2026 Composite Budget
2026 Fee Fixing Resolution.

In all, a total of Fifty-Eight Million, Seven-Hundred and Ninety Thousand, Six-Hundred and Three Ghana Cedis (Gh₵58,790,603) was presented and approved upon a motion moved by Hon. John Abotsi and seconded by Hon. Churchill Oforikumah.

6.0 ADJOURNMENT

Having exhausted the business for the day, Hon. Francis Kwesi Dzormeku moved a motion for the meeting to be adjourned. His motion was seconded by Hon. Afare Nuku Winfred. The closing prayer was given by Hon. John Abotsi, thereby bringing the meeting to a close at 6:00 pm.