Moses C.K. Awude, the District Environmental Health Officer for the South Dayi District Assembly in…
The South Dayi District Assembly as part of its mandate to train staff and builds their capacity through the Human Resource Department has organized a one-day-in-house training for staff of the Assembly on effective Good Report and Minutes writing.
The training which was held on Thursday 20th July 2022 at the District Assembly Hall and organized by the Human Resources Department of the Assembly with technical support from ESP Consulting . The training sought to retool officers with the needed skills in reports and minutes writing.
Speaking at the ceremony, the Head of Human Resource Department at the SDDA, Mr Henry Yevu said the training was to provide participants with the necessary techniques as well as the dos and don’ts of writing reports and minutes.
Mr. Henry Yevu urged participants to adhere to the outlined principles and rules of reports and minutes writing and put the skills acquired to good use.
The facilitator, Mr Felix Amatsi in a presentation highlighted key techniques in report and minutes writing emphasizing some salient mistakes that needed to be corrected, common disruptive behavior that should be checked or should be avoided.
He admonished administrators, secretaries and recorders to note the purpose, essential element, modes of recording of report and minutes writing and look out for the recipient’s interest.
He noted that report writers must at all times have a well detailed executive summary “the executive summary is very important because not everyone has the time to read the whole report, review your notes as quickly as possible on the day, summarize the meeting and convert your notes to minutes” he said.
He urged participants to follow the outlined principles of minutes writing in accordance with the Local Government Act 936 and Part 9, Section 35, (1b) of the Model Standing Orders for District, Municipal and Metropolitan Assemblies, adding that “ Minutes of the Assembly shall contain a record of the decisions taken and the names of proposers and seconders of motions”.