MINUTES OF FIRST QUARTER BUDGET COMMITTEE MEETING HELD ON FRIDAY, 19TH APRIL 2024 AT THE DISTRICT ASSEMBLY HALL

S/N

NAMES

DESIGNATION

POSITION

1

MR. JOHN KENNEDY COBBAH

(CHAIRMAN)

DISTRICT COORDINATING DIRECTOR

2

MR. ASAMOAH NKRUMAH

(SECRETARY)

DISTRICT BUDGET ANALYST

3

MR. JERRY AMEGAH

MEMBER

DISTRICT ENVIRONMENTAL HEALTH OFFICER

4

MS. CECILIA DONKOR

MEMBER

DISTRICT FINANCE OFFICER

5

MS. PRISCILLA K. AMEYIBOR

MEMBER

NADMO

S6

MR. BEN JOHN DODGBE

MEMBER

DISTRICT WORKS ENGINEER

7

MR. ANIKPI SAMUEL

MEMBER

REVENUE SUPERINTENDENT

8

MS. ROBERTA N. NETTEY

MEMBER

 ASSISTANT RESOURCE MANAGER

9

MR. PHILIP K. NEWA

MEMBER

SOCIAL DEVELOPMENT OFFICER, SOCIAL WELFARE DEPT

10

MR. CARL ANKAH

MEMBER

INTERNAL AUDIT

11

MR. SYLVANUS TETTEY

MEMBER

DISTRICT PLANNING OFFICER

12

MS. MAWUSI ATSAKPO

MEMBER

PROCUREMENT OFFICER

13

MR. ATTARA MICHAEL

MEMBER

DISTRICT STATISTICIAN

14

MR. ERNEST BAKAE

MEMBER

PHYSICAL PLANNING

15

MRS. ATTATSI BETTY

MEMBER

GHANA HEALTH SERVICES

16

MR. OSCAR GIDISU

MEMBER

GHANA EDUCATION SERVICE

17

MRS. FLORENCE AHIABOR

MEMBER

INFORMATION SERVICE DEPARTMENT

S/N

                     NAMES

DESIGNATION

POSITION

1

MR. PRINCE ANKU

MEMBER

BAC HEAD

2

MR. DZADZRA ENOCH

MEMBER

DIRECTOR, AGRICULTURE DEPT

3

MR. WINFRED FIANYO

MEMBER

MIS

4

MS. GERALDO DELIMA MARY

MEMBER

BIRTHS AND DEATHS

S/N

                     NAMES

                      DESIGNATION

1

MR. CHARLES BOAZOR

CENTRAL ADMINISTRATION

2

MR. CHRISTIAN KALETSI

BUDGET UNIT

3

MRS. FRANCISCA SEYRAM AKONOR

BUDGET UNIT                       

4

MRS. JUDITH L. S. ADIAKPOR

BUDGET UNIT

5

MR. FRANCIS AZONG

ENVIRONMENTAL HEALTH

6

MR. PROSPER ZUGLO

WORKS DEPARTMENT

ITEM

ISSUES DISCUSSED

ACTION BY

1.0

1.1

1.2

2.0

2.1

2.2

2.3

2.4

3.0

3.1

4.0

Opening

The meeting started at 10:08 am with an opening prayer said by Ms. Attatsi Betty Ama Dela.

Chairman’s Opening Remarks

The Chairman welcomed all members to the meeting and informed the members that the purpose of the meeting was to discuss the Presentation by Cost Centers Head on the Implementation of their 2024 First Quarter Budgets and Financial Statement as at March 2024

Reading and Correction of Minutes of Previous Meeting

The committee proceeded to read and correct the previous meeting’s minutes. After reviewing the minutes, Mr. Anikpi Samuel moved a motion the adoption of the minute as a true working document of the Committee. This was seconded by Mr. Kokroko Philip Newa

BUSINESS OF THE DAY

PRESENTATION BY HEADS ON THE IMPLEMENTATION OF THEIR 2024 FIRST QUARTER BUDGETS

SOCIAL WELFARE

The Head of Social Welfare  Department, Mr. Philip K. Newa  presented to the committee, how the Social Welfare Department was able to update the vulnerable photo album by they are  names, age, and gender. He further spoke about the department educating the teenagers on teenage pregnancy and children who conflict with the law.

Case Management

The cases managed were:

·       Seven Child custody, all 7 were managed successfully and was referred from police.

·       One Juvenile in conflict with the law. It was referred from court.

·       Seven non-maintenance cases, 4 was referred from police. 6 was settled successfully.

·       Two Family reconciliations were successfully settled.

·       One missing but found case which was reunited with the family.

Pregnancy

·       12 Teenage was discovered among students in the district. Among them 9 from the age between 0-14. It was discussed that the subsequent engagement with the communities will has to include the students and their parents.

·       LEAP:  was supervised to ensure that the beneficiaries receive the funding.

·       29 Person with Disability registered with NHIS free in the District.

PHYSICAL PLANNING

 Mr. Bekae Ernest updated the committee that the department held Technical Meeting 3 and Spatial Meeting 3 for the first quarter.

He also mentioned that the department went to the field for project inspection auditing. 

ENVIRONMENTAL HEALTH DEPARTMENT

Mr. Amegah Jerry presented on health and hygiene education at Kpeve, Peki and Dzemeni communities and 1352 food vendors were screened. Amount paid by each food vendor is GH¢ 40.00 and GH¢ 12.00 per food vendor was paid to the Assembly’s account.

He said some food vendors has diseases and they were guided to access health care and he added that the team goes round for feedback after the exercise to ensure that food venders who has the diseases treated it and also check the surrounding for healthy living.

PRESENTATION AND DISCUSSIONS ON FINANCIAL STATEMENT AS AT MARCH 2024

The Assistant Budget Analyst (Mr. Samuel Anikpi) made a presentation on the Financial Statement as at March, 2024 and he said that revenue which was Gh₵1,765,165.87 had been received out of Gh₵8,757,992.00 which was annual-estimate and the percentage was 20.15%. Internally Generated Fund collected was Gh₵102,789.70, as at March, 2024. This was made up of Rates – Gh₵9.00, Fees-     Gh₵67,858.70, Fines – Gh₵250.00, Rent- Gh₵3,075.00, Licenses – Gh₵20,677.00, and Land – Gh₵10,900.00.

SUMMARY OF REVENUE PERFORMANCE – ALL SOURCES OF FUNDS AS AT MARCH, 2024

Summary of Expenditure as at March, 2024

Expenditure Head

Total Expenditure as at March, 2024 was Gh₵1,444,145.33 which was made up of Compensation (Gh₵1,302,355.83), and Goods and Services (Gh₵141,789.50) made up 16.49% of the total expenditure as at March, 2024.

Closing

In the absence of any further discussions, the Deputy Director moved for the adjournment of the meeting and was seconded by Ms. Cecilia Donkor. Closing prayer was Mis. Roberta at 12:33pm.

JOHN K. COBBAH                           KWASHIE ENYONAM                        (DIST. CORD. DIRECTOR)         (ASST. BUDGET ANALYST)          (CHAIRMAN)                                              (SECRETARY)                

All HODs